How Stagetrac Works

Two simple parts

Stagetrac has two main parts.

The Supervisor Dashboard is used by supervisors and office staff to create jobs, view live workshop activity, check progress, review time records, manage tasks, and keep job information organised.

The Worker App is used by workers on the floor to scan job QR codes, select tasks, log time, add photos or notes, and mark work as complete.

Together, they help replace scattered paper records, manual updates, and verbal chasing with a more connected way to track work across the workshop.

1. Create the digital job card

The supervisor creates a digital job card in Stagetrac.

This can include the job details, customer name, due date, job status, tasks, notes, documents, and any other information the workshop needs to keep track of.

Each job card generates a QR code that can be printed and kept with the job paperwork, drawings, or blueprints.

That QR code becomes the link between the physical job on the floor and the digital job record in Stagetrac.

Instead of job information being spread across paper, whiteboards, spreadsheets, messages, and people's memory, the job has one place where updates can be recorded and reviewed.

2. Workers scan and log the work

When a worker starts work on a job, they scan the QR code and choose the task they are about to perform.

Stagetrac records the start time and links that work to the correct job and task.

Workers can also add photos, videos, comments, or mark tasks as complete from the Worker App.

The app is designed to be simple enough for real workshop conditions. Workers should not need to fight through complicated screens just to record what they are doing.

They scan, select the task, and get on with the job.

The Worker App can run on any Android device, but if you prefer, we supply rugged workshop devices here.

3. Supervisors see live workshop progress

As workers log work from the floor, the Supervisor Dashboard updates.

Supervisors can see who is currently working, which job they are on, what task they are doing, and how long they have been active.

They can also view job progress, due dates, completed tasks, job status, and live activity across the workshop.

This makes it easier to answer questions like:

• Who is working on this job?
• What stage is it up to?
• How long has this task been running?
• What still needs to be done?
• Are we falling behind?
• Is the planning board still accurate?

Instead of waiting until the end of the day to review paperwork, supervisors can see activity as it happens.

This helps the office, supervisors, and workshop floor stay closer to the same information throughout the day.

4. Everything stays linked to the job

Stagetrac keeps job information connected to the correct job and task.

That includes time records, photos, videos, notes, documents, comments, task history, and progress updates.

This helps stop important information from being scattered across paper notes, text messages, spreadsheets, someone's phone gallery, or one person's memory.

If a worker takes a photo of a damaged part, missing material, completed stage, or issue on the floor, that photo automatically gets attached directly to the job.

If a supervisor needs to review labour time, they can check what each worker did, which job they worked on, what task they performed, and how long it took.

If the office needs an update, the information is easier to find because it is already linked to the job record.

Setup can match your workshop

Every workshop has its own way of working.

Some shops are focused on machining. Some are heavy on welding and fabrication. Some handle refurbishments, repairs, assemblies, or custom production work. Some have fixed steps, while others need more flexibility.

Our setup wizard makes getting started simple.

We will setup your dashboard to suit your workshop needs. Just provide us with general information like job card samples, task descriptions, work shifts, workers names and any other information and we will do the rest.

The goal is not to force your team into a complicated system. The goal is to make job and labour tracking clearer without adding unnecessary admin to the floor.